The encampment commander is responsible for the overall administration, operation, and training program of the encampment. Furthermore, actions of all CAP personnel attending the encampment and their compliance with CAP directives and instructions issued by the installation commander are the encampment commander’s responsibility. Responsibilities include:
(1) Become thoroughly familiar with the Florida Wing Operating Instruction for Encampment Management & Operations.
(2) Serve as the deciding authority for awarding of encampment completion credit to all encampment participants, including withdrawn members, in accordance with this instruction (para 1-5) and CAPR 52-16.
(3) Ensure a fair and functional application process is applied for all members and serve as final approval authority for staff selection.
(4) Determine facilities usage plan by assigning buildings for specific functions (i.e. sleeping, logistics, health services, etc) at the location to be used. Additionally, ensure plans are in place prior to facility use that will ensure the facilities are regularly inspected, maintained, cleaned, and upon completion of the activity, turned in to the providing agency without discrepancy. The motto “leave it better than we found it” should be adopted fully.
(5) Set specific training objectives, determine site specific activities that will contribute to encampment training requirements, and ensure the training plan for the encampment will satisfy CAPR 52-16 encampment requirements.
(6) Review all proposed training activities and ensures the recommendations of the safety officer are considered and/or implemented as necessary. The ENC/CC must ensure safety of all participating personnel will be maintained before any activity is conducted.
(7) Establish effective channels of communication at least 90 days in advance of the encampment and ensure that all staff personnel are briefed on available resources, understand communication channels, and are familiar with the encampment chain of command. Resources include e-mail lists, websites, phone, instant messaging, and other social media.
(8) Complete the “Encampment Commander’s Checklist.”
(9) The ENC/CC will submit an after action report to the FLWG/DCP within 45 days after the end of encampment.
(10) Ensure a plan to compile all encampment documents, files, and other publications is affected and submit the collected materials to the FLWG/DCP for archival.
(11) Publish a tentative schedule for the entire encampment period no later than 60 days from the start of the activity. Additional revisions should be sent as events are confirmed and as changes become necessary. Early planning is essential to securing military support for activities during encampment.